Board of Directors - Meeting Minutes (May)

GFLRRC Board of Directors Meeting Minutes

Thursday, May 13, 2010

Location: Barnard Residence, 299 SE 1^st, Terrace, Pompano Beach

Meeting called to order: 8:49pm

Attendees: Robert Barnard, Cynthia Barnard, Tom Coccia, Eileen Schneider, Robert Hendrick, Maria Fletcher, Cynthia Schnell, Robert Schnell, James Musters, Jon Renaud, Mark Darley; Carol DeMeo;

Approval Minutes of Last Meeting:

The minutes of last month’s meeting were approved as presented.

Treasurer’s Report: Susan

Not able to attend and will provide a report at next meeting.

Membership: Maria

We currently have 439 members. (-3 from last month)

AM Track Workouts: Coach Robert

The track is open. We have lights on the track, water and stop watches. 15- 18…runners have been showing up. All very successful!

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PM Track Work-out: (Coach Howard / Nancy Rose Peduzzi)

Wednesday evening at Central Park from 6 to 8 PM is being cancelled. It will no longer be advertised due to the low attendance and condition of the track.

Tuesday evening track workout at FAU will not be listed as a GFLRRC workout as it is within the Boca Raton Road Runners time arrangements with FAU. Nancy told Howard that the board had no problem with him mentioning the Tuesday track workout in his bi-monthly article on our page of the Forum.

Newsletter: Kudos to Linda for a continued great job with the Newsletter.

Linda reminds all that if you want races/ times (pre or post) listed you must contact Linda directly.

Information should be received on or before the noon on the 9^th of the month.

E-Newsletter: Jon Renaud

We have 4020 email subscribers. 4/19/10 issue recorded 180 clicks; 5/3/10 issue recorded 819 opens.

Upcoming issues:

Monday, May 17^th – coupon Vitamin Shoppe

Running/Walking EXPO this Sunday

Freedom 5K Online Registration OPEN

Congrats & Thank You – Roses Results

Monday, June 7^th – coupon Therapeutic Massage

Freedom 5K on sale in stores

Monday, June 21 – coupon (not identified at time of meeting)

Freedom 5K Race this Saturday

Future Goals for E-Newsletter:

1. Create a survey to ask members 5-8 key questions of our choice.

2. Create a sponsor block on bottom of E-news of all of our sponsors with a direct link to their sites.

3. I want to work with Maria (Membership) to publish a featured e-news about membership benefits.

Jon Renaud and Maria Fletcher will work on a July 5^th e-mail will be a Membership drive specific email.

Saturday Training 5K/10K/Half/Full Marathon: Coach Robert

Meet behind Red Door Spa at the Galleria Mall (SE corner) - Water is provided on the training course north and south, nevertheless, he still recommends that every one carry their own water. Participation has been increasing every week. We have an average of 25 to 30 participants. Starting time will begin at 6am after May 23^rd.

Sunday Fun Run at Deerfield : ( Coach Tom Kasprik – not in attendance – en route to the Cleveland marathon – report provided and given by President Cynthia)

Participation is approx at 18+. Has training plans for whatever distance anyone is running.

Water stop assistance still has a group of volunteers alternating commitments. We will be starting at 6am after May 23^rd. If anyone can help out please contact Tom Kasprik and/or Susan Falvai.

Thursday evening fun run:

The GFLRRC runners continue to increase in attendance (30+) on Thursday evening at 6:30pm starting at George English Park, Ft Lauderdale. We look forward to welcoming more members and non-members. Look for the GFLRRC tent! There were 32 in attendance tonight (5/13/10)!

Run for the Roses: Bob

Site for the race was Excellent – tight and everything was kept in a close setting with all the excitement together for everyone at TY Park. Numerous young volunteer groups helped along with the GFLRRC member volunteers. 260 registered for the race. It was a successful event. Breakfast for the volunteers was provided on site.

Board Members: Tom Coccia

Current Board consists of:

President – Cynthia Raes-Barnard

Vice President – Tom Coccia

Secretary – Eileen Schneider

Treasurer – Susan Falvai

Volunteer Coordinator –

Newsletter Editor – Linda Ayre

Member at Large – Robert Hendrick

Member at Large – Nancy Rose Peduzzi

Member at Large – James Musters

Membership Chair is not a Board position according to our current Constitution.

Bob Barnard has been appointed as Volunteer Coordinator by the Executive Board and Jon Renaud as Member at Large position replacing James Musters.

Recommendation approved to review the current Constitution and a committee to submit recommendations for updating. Committee consists of: Tom Coccia, Carol DeMeo, Mark Darley. Amendments to the Constitution will need to be approved by September 1^st for publication in the Running Forum in the October and November issues.

Runners World Listing: (Nancy Rose – not in attendance but report provided and given by President Cynthia)

Cutoff date to list our races in Runner’s World for August issue is May 14^th but we can meet the deadline for the September issue.

Nancy Rose and Bob will coordinate to work on the Runners World listing.

Fitness Fiesta: Cynthia

May 23^rd Sunday, 4pm at George English Park pavilion. Cost $10.00 per person - pre-registered or $15.00 on day of the event. Vendors, speakers, coaches are being formulated at this time. Food (grill) and Chipotle burritos; pavilion rental, dessert contest. … No alcoholic beverages in the park. Board approved a budget of $600.00 at April board meeting. There will be: Running Wild/Runners Edge table; Life Extensions (supplements/nutrition); Podiatrist speaker; Vitamin Shoppe (gift basket); etc., Speakers start at 5pm

Freedom 5K: Bob

Application will be ready on Friday ($350 for 3000) and in the stores and T-shirts will be ready and in the stores on Saturday, June 12^th. Run will be held at Quiet Waters Park on June 26^th.

Volunteer T-Shirts: Coach Robert

Discussion is still under way regarding a single t-shirt for volunteers. This is tabled until next meeting. A separate meeting will be held for discussion before it comes to the board meeting next month.

Club E-Mailing: BOB

1.-Track Workouts & Fun Runs BCC:

All track workouts and fun runs or marathon we send to our membership should be in the BCC: email address not in the TO: or CC: as a matter of privacy for all the email recipients/members.

2.-E-Mailing any club Track Workout or Fun Run should have the sender’s club email address,

3.-E-Mail correspondence: All club related emails should always contain a cc: to Cynthia@gflrrc.org

Coach Robert is the not GFLRRC store contact person. A GFLRRC contact person will be designated by Running Wild.

New Business:

Shoe Drive: Maria Fletcher

Board approved a Bi-Annual “GFLRRC Shoe drive” to benefit “Women in Distress”. Run for the Roses and Resolution Run will be the designated runs for collection. The kick-off drive will be held at the Freedom 5K since it was presented after the recent Run for the Races race. Drive supported by advertising in the e-news, etc.

Volunteer Breakfast: Approved - the Volunteer Breakfast to be held after a race at race site. Previous policy was an invitation to volunteers to meet at a restaurant after the race.

Applications for distribution: Board / members are encouraged to pick up GFLRRC race applications for assistance in the distribution at other races. Applications for Freedom 5K will be available at the Barnard home on Friday, May 14^th.

Old Business:

Meeting adjourned at 10:47pm.

Respectfully submitted: Eileen Schneider, Secretary

Next meeting: June 10, 2010

GFLRRC Wine Club: 7:30pm

GFLRRC Board Meeting: 8:30pm